Employment Opportunites

We enrich the lives of women and girls in our community by supporting programs that have a positive impact. We work to address women and girls’ current and critical needs and invest in projects that create a more inclusive and equitable life.

We are a small office that values collaboration, inclusivity, initiative and self-direction. We seek individuals who are passionate about our mission and vision. Diverse groups, including persons of color, people with disabilities, and the LGBTQ community are encouraged to apply.

Applications will be accepted until the position is filled, interviews will be conducted on a rolling basis. We are unable to accept phone calls about current employment opportunities.

To apply, submit a cover letter (required) and resume (required) to info@womensfundlacrosse.org.

You will receive notification of receipt of your application. After that, only applicants being considered for the position will be contacted.

Administrative Assistant (Part-Time, 12-15 hrs/week), $18 – $21/hr

We are seeking a detail-oriented, proactive Administrative Assistant who is passionate about advancing opportunities for women and girls in the greater La Crosse community. This role offers the best of both worlds: a small, supportive office environment combined with the chance to interact with a wide range of inspiring women—board members, volunteers, donors, and community leaders.

You’ll work closely with the Executive Director to keep operations running smoothly and support our mission-driven initiatives. While this position requires in-office work and a set schedule, we’ll collaborate with you to establish a schedule that works for both sides. Additional hours may be required around our two annual events.

PRIMARY FUNCTION

This position is responsible for a wide range of administrative and office support tasks that keep the organization running smoothly. Duties include financial recordkeeping, general receptionist responsibilities, supporting the Executive Director and Board of Directors, gift data processing and database management, filing, correspondence, and coordinating projects—including event logistics for our two major annual events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recordkeeping: You will play a vital role in maintaining the financial health and integrity of our organization. You will be responsible for managing day-to-day financial transactions.

  • Maintain accurate financial records using accounting software
  • Reconcile bank and credit card statements monthly
  • Track income and expenses by grant, program, or fund
  • Process invoices and vendor payments promptly
  • Record incoming donations, grants, and other revenue
  • Prepare deposits and reconcile online donations and ACH payments
  • Assist with monthly financial reports and annual budget preparation
  • Maintain organized digital and physical financial files
  • Support documentation of financial policies and procedures

Database management: You will serve as the organization’s Customer Relationship Management (CRM) software expert by maintaining data accuracy, generating reports, implementing updates, and optimizing processes; learn the system thoroughly to recommend improvements and ensure efficient, flexible donor management workflows.

  • Serve as the organization’s CRM expert by maintaining data accuracy, generating reports, and optimizing processes
  • Manage Bloomerang fundraising database, including updating records, gift entry, and reporting
  • Generate timely gift acknowledgments and assign acknowledgment tasks
  • Manage and optimize database tools to deliver accurate, timely mailings and digital communications that strengthen donor engagement
  • Stay current on database updates and recommend process improvements

Event Coordination: 

  • Assist with logistics for fundraising events, including Spring Fling (March/April) and Fall Luncheon (September)
  • Manage venue relations and coordinate ticket sales and attendance
  • Organize event collateral such as programs, invitations, signage, and day-of materials
  • Coordinate volunteers and provide on-site event support

Office Management and Communications: 

  • Maintain accurate donor, volunteer, board, and grantee records
  • Serve as primary office contact for phone and receptionist duties
  • Draft, proof, and edit correspondence and documents as needed
  • Keep office supplies stocked and equipment in working order
  • Organize and maintain digital and physical files
  • Assist with the preparation and organization of committee and board meetings
  • Communicate effectively with Executive Director, Board, donors, and volunteers via phone, email, and in-person
  • Assist with volunteer onboarding

SKILLS/KNOWLEDGE 

  • Minimum of a two-year degree in bookkeeping, administration, or related field, or equivalent work experience with at least one year in financial record keeping
  • Excellent attention to detail and accuracy with numbers and data
  • Proficient in Microsoft Office or Google Workspace, especially Excel/Google Sheets
  • Comfortable learning and adapting to new software and technology platforms
  • Ability to anticipate needs and take initiative to solve problems
  • Strong written and verbal communication skills
  • Integrity and discretion when handling confidential information

Preferred Qualifications

  • Experience with CRM database management
  • Motivated self-starter who manages tasks promptly with limited supervision
  • Familiarity with nonprofit organizations as a volunteer or paid employee

REQUIRED ATTRIBUTES/BEHAVIORS: This small office environment values collaboration, inclusivity, initiative, and self-direction. The ideal candidate will thrive in a role that requires independence, adaptability, and a positive, mission-driven mindset. Candidates must:

  • Be flexible and thrive in an environment with variety and change
  • Enjoy working at a fast pace and respond positively under pressure
  • Meet deadlines and plan workload effectively
  • Be motivated by cause or purpose
  • Enjoy interacting and building relationships with diverse people
  • Understand the big picture beyond their individual role
  • Demonstrate a growth mindset and seek improvements or efficiencies
  • Take ownership of tasks and work with minimal supervision while maintaining open communication

WHY YOU’LL LOVE THIS ROLE

  • Work in a small, supportive office while engaging with inspiring women—board members, volunteers, donors, and community leaders
  • Be part of a mission-driven organization that positively impacts women and girls in the greater La Crosse community
  • Enjoy a role with variety, where no two days are the same
  • Collaborate with a passionate team and make a meaningful difference

BENEFITS

  • Simple IRA with employer match
  • Paid time off and paid holidays
  • A set, predictable schedule determined collaboratively
  • Opportunities to build relationships with diverse community leaders and volunteers

HOW TO APPLY

Submit a thoughtful cover letter (required) and resume (required) to info@womensfundlacrosse.org.

You will receive a confirmation email once your application is received. After that, only applicants being considered for the position will be contacted.

Women’s Fund of Greater La Crosse is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Diverse groups, including persons of color, people with disabilities, and the LGBTQ community, are encouraged to apply.